spiritofcitywebs.com

***** Drafting this still *****

Mind mapping it
Date of the Policy
what information of personal information collected
tracking movement on the site?

Elements (11 sites looked at)
Personal Information You Provide(4 site)
Protection of Minors (4 site)
not collect any personal information (1 site)
Our Commitment to Your Privacy (3 site)
Collection and Use of Online Information (2 site)
Secure Transmissions (1 site)
Protection of Personal Information not selling it (5 site)
Other Sites (2 site)
Links to other websites (5 site)
Choice to provide information (1 site)
Customer Comments and Review (1 site)
Security Policy (1 site)
Online Payments (1 site)
Server Log / Log Analysis Tools (6 site)
E-mail (2 site)
E-mail Subscription List (1 site)
Web-based forms (1 site)
Online Surveys (1 site)
E-commerce (1 site)
Cookie Use (9 site)
Statistical Information Collected (3 site)
Open Records Act (1 site)
Children (1 site)
Access to Personal Information (1 site)
Contact Information (2 site)
Security (2 site)
Public Records (1 site)
Control of personal information (1 site)
provided to third parties (1 site)
Public Records Laws (1 site)
Subscription E-mail (1 site)
Library Services (1 site)
File Modification(1 site)
Copyright and Trademark Intellectual Property(2 site)
passwords(1 site)
We do not use this data for marketing or commercial purposes(1 site)

Not addressed
Images

Links
FTC's Consumer Response Center at http://www.ftc.gov/privacy/index.html
Kidz Privacy at http://www.ftc.gov/bcp/conline/edcams/kidzprivacy/index.html

Virginia statutes, including, but not limited to, the Virginia Privacy Protection Act of 1976 and the Virginia Freedom of Information Act, govern our maintenance of public records and access to personally identifiable information in public records. Other sections of the Virginia Code, as well as certain federal statutes address confidentiality issues.

this is odd
EFFECTIVE JULY 1, 2006
Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public-records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.

Public Disclosure
The State of Florida law requires that if requested, any information we collect must be disclosed to the requestor under section 119.07 of the Florida Statutes (Public Records Act).

Email Communication
Under Florida law (Florida Senate Bill SB 80-effective July 1, 2006), e-mail addresses are public records. If you do not want your e-mail address released in response to a public-records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.

Virginia Law (Code of Virginia, Section 2.1-377-386)
We protect our records in accordance with our obligations as defined by applicable Virginia statutes, including, but not limited to, the "Virginia Privacy Protection Act of 1976", the "Virginia Freedom of Information Act", and by any applicable U.S. federal laws.

Information we collect (Code of Virginia, Section 2.1-384)

How the collected information is used (Code of Virginia, Section 2.1-384)

Reason Why

Sample Privacy Policies
Sample 1 is from Aurora, Colorado I took it of Nov 6, 2008

Privacy
The City of Aurora is committed to protecting user privacy online. We believe that greater protection of personal privacy on the Web will not only protect users, but also increase user confidence and ultimately their participation in online activities. At the City of Aurora web sites, we intend to give you as much control as possible over your personal information. The purpose of this policy is to inform you about the types of information we gather when you visit our sites, how we may use that information, whether we disclose it to anyone, and the choices you have regarding our use of, and your ability to correct, the information. The following is the privacy policy for all pages starting with:
www.AuroraGov.org
www.AuroraGov.net
www.AuroraGov.com
www.AuroraFox.org
www.AuroraMuseum.org
www.AuroraPolice.org
www.AuroraWater.org
www.GolfAurora.com
www.ci.aurora.co.us

If you send us an electronic mail message with a question or comment that contains personally identifying information, or fill out a form that e-mails us this information, we will only use the personally identifiable information to respond to your request and analyze trends. We may redirect your message to another government agency or person who is in a better position to answer your question.

We collect some information that is used for analysis and statistical purposes that help us manage the City of Aurora Web site.

Information Collected for Statistical Purposes
We automatically collect electronically generated information about your visit to our site, such as the date, type of browser used, and technical Internet protocol data. We collect this information about each user session from our user logs, and refer to it for statistical purposes.

Information You Provide When Using Our Interactive Forms and Functions
This information may include such things as name, address, telephone number, and other personal and business data.

Opting-Out
At any time while accessing our site(s), any user while online may "opt-out" of further e-mail contact from us (while still allowing access to our sites). For further information about opting-out, contact us.

Control of Personal Information
At any time, while accessing our site(s), any user while online may decline participation in any activity that asks for information (i.e. survey or e-mail). Your choice not to participate will in no way affect your ability to use any other feature on our site(s). In online applications that ask for personal information, you also are provided the option of canceling or "clearing all fields" of information and terminating the application. You also may request that e-mail messages you send to agencies represented on the City of Aurora Web site be deleted from e-mail archives once the communication or transaction is completed. You also are provided an automatic way to "unsubscribe" to any newsletters, notices, schedules, etc., sent to you automatically by e-mail.

Use of Cookies
To better serve our users we may use "cookies" to customize your browsing experience. Cookies are simple text files stored on your computer by your web browser. They provide a method of distinguishing among visitors to our site.
Cookies created on your computer by using this site do not contain personally identifying information and do not compromise your privacy or security. We use the cookie feature only to store a randomly generated identifying tag on your computer. Visitors may refuse the cookie or delete the cookie file by using any of the widely available methods.

Disclosure to Third Parties
As a governmental agency, we are governed by open records laws. Any information that we receive through use of our site is subject to the same provisions as information provided on paper. Otherwise, we do not share personal identifying information with any third party without your permission. We disclose only in aggregate form our statistical analyses or demographics of users to third parties. In some instances, we may operate shared Web sites with other organizations. Our privacy policy will apply to these Web sites, and we require those organizations to adhere to our privacy policy, and will not share personal information with any third party without your permission. This information is not reported or used in any manner that would reveal personally identifiable information, and will not be released to any outside parties unless we are legally required to do so in connection with law enforcement investigations or other legal proceedings.

Link Policy
The City of Aurora, Colorado (Aurora) site contains links to other Internet sites and resources. When a user chooses a link to a site not controlled by the City of Aurora, we are neither responsible for the content on that site nor are endorsing the entity to which the site belongs.
Auroragov.org links to government, community and professional association Web sites that relate to Aurora's services and programs. Links to the following types of Web sites may be established:

* Non-profit charitable, educational, health, scientific or cultural organizations that serve Aurora or are members of the Scientific & Cultural Facilities District.
* State, local or federal governmental agencies, state colleges or universities, and public school districts located in Aurora.
* Organizations that receive direct financial support from the city.
* Chambers of Commerce serving Aurora.
* Economic development corporations serving Aurora.
* Professional, trade and intergovernmental associations with which the city is affiliated and that are directly related to city business.

Services contracted with the city such as Odyssey, Aurora's contracted online library service, and Municode, Aurora's contracted online municipal code service.
Media and corporate sponsors of Aurora-initiated events for purposes related to the event and only during the promotional period of the event.
Online software utilities such as Adobe Acrobat Reader, Macromedia Flash, Real Audio, Internet Explorer, and Netscape that enable or enhance access to Auroragov.org content.

Links will not be made to sites that are associated with, sponsored by or serving a candidate for elected office, any political party, or any organization supporting or seeking to defeat a candidate for elected office or ballot proposal.
Government, community and professional agencies may request links on auroragov.org by e-mailing communications@auroragov.org. Link requests will be evaluated based upon this policy. The City of Aurora will determine link location.

sample 2
Purpose of the Web Site
It is the purpose of the official City of Virginia Beach Web site, VBgov.com, to provide accurate, non-editorial content and information about the functions, services, activities, issues, operations and projects of the City of Virginia Beach municipal government. When/where appropriate, the Web site will be used to facilitate the delivery of direct services provided by the Virginia Beach municipal government to its citizens and visitors. All Virginia Beach municipal government offices, departments, agencies, governing bodies, boards, and commissions are eligible to submit content or request the posting or hypertext linking to appropriate information to support their mission or service initiatives. Unless sponsored by an eligible user (as defined above), other individuals or groups are not eligible. All Internet posting requests must come from an eligible user. The City Webmaster, a member of the Multimedia Services Division of the Department of Communications & Information Technology, is the public point of contact for all concerns regarding the City's Web presence. Comments about this site are welcome from any source and are always greatly appreciated.

Privacy & Security of Personal Information
The City of Virginia Beach utilizes information systems to provide its citizens with numerous services. As reliance on the information created with these systems increases, so does the City's responsibility to protect the confidentiality, integrity and availability of its computing infrastructure and the data associated with it. The safety and privacy of citizens within the City of Virginia Beach and City employees is impacted by the City's ability to maintain information security and privacy. City management recognizes and accepts the importance of information security and privacy as a critical element of the successful operation of the City of Virginia Beach.

The City has established an Information Security and Privacy Office (InfoSec Office), which is staffed by designated members including the Information Security Officer and the Information Privacy Officer. The purpose of the InfoSec Office shall be to (i) protect electronic data and the information technology infrastructure within the City through administrative, technical, and physical controls; (ii) provide advice and guidance to the City Manager and all levels of agency management on information security and privacy related matters; (iii) perform security audits and privacy impact assessments of City information technology programs and activities; and, (iv) working with affected stakeholders, provide alternatives and recommendations which balance cost, business needs, delivery of services, and security and privacy issues.

Virginia Freedom of Information Act
The City of Virginia Beach, and public records held by the City of Virginia Beach, are subject to the disclosure provisions of the Virginia Freedom of Information Act. See Virginia Code §§ 2.2-3700 et seq.

Virginia Beach does not share any personally identifiable information or data collected through our Web site with unaffiliated third parties for their independent use, except if required to do so by the Virginia Freedom of Information Act or other law.

IP Addresses and Cookies
The City of Virginia Beach uses IP addresses (random numbers assigned to individual computers) to help diagnose problems with our servers, administer our Web site, and anonymously track content preferences and traffic patterns. We also use cookies (small text files transferred from our Web site to your hard drive) to recognize repeat users, track usage behavior, and facilitate your access to and use of our site. Cookies do not damage files or allow anyone to access your personally identifiable information - they simply allow us to tailor information and advertisements to make your visits more enjoyable and meaningful (and enable us to provide you with personalized information, if you choose). They also provide information to us about site usage to help us improve and update our site.

External Links
The security of the information you provide to the City of Virginia Beach is important to us. However, the City of Virginia Beach site includes links to other sites, and when you choose to visit those sites, we are not responsible for the privacy policies or how user information is utilized. In addition, we may permit third parties to offer registration-based services through our site. We are not responsible for the actions and policies of these third parties, and encourage individuals to review the privacy policies of these parties when supplying personally identifiable information to them.

Links To and From the City of Virginia Beach Web site
External links may be made to Web sites that meet the following criteria, as determined by the City Webmaster:

* Sites that are owned and managed by a state, local or federal governmental agency or local school board.
* Sites that are maintained by an organization that receives direct financial support from the City.
* Sites that have a direct contractual relationship with the City for the provision of goods and/or services.
* Sites that provide a unique online resource that will assist in the provision of services and/or information that compliment the purpose of the City's Web presence as outlined above.

External links will not be made to sites that fall within any of the following criteria, as determined by the City Webmaster:

* Sites that are owned or managed by a political party, candidate or special interest group or are of a political nature that are associated with, sponsored by or serving a candidate for elected office, any political party or organization supporting or seeking to defeat any candidate for elective office or ballot proposal.
* Sites that are owned, managed or provide content for commercial, non-profit, religious, community, civic or other organizations that do not have a direct contractual relationship with the City for the provision of goods and/or services.
* Sites containing any materials that may reasonably be considered scurrilous or offensive. Offensive materials are defined as sexual content or images, slurs against race, religious or political beliefs, age, gender, sexual orientation, national origin or physical attributes.

Links may be made to the City of Virginia Beach Web site with the express written (email) permission of the City Webmaster. Persons wishing to link to the City Web site may contact the City Webmaster for permission and linking procedures. When permission is received to link to the City's Web site, all hypertext links should be pointed to the City's homepage, VBgov.com.

Statistics
The City may collect and store information for statistical purposes. For example, the City may count the number of users to the different sections of the Site to help make those sections more useful to users. Please review the statistics page for more information.

Online Assistance
Online Assistance is the application that the City of Virginia Beach uses to provide real-time customer service to our Web site visitors. The Online Assistance service automatically collects a user's IP address, browser type, date and time of the visit, the referring webpage and transcripts of each session. The City of Virginia Beach uses these items to provide a more thorough and efficient response to customer service inquries and to collect statistical information regarding the usefulness of the application. Additionally, users also have the option to voluntarily provide feedback regarding the application and the service they received in the form of an exit survey. Virginia Beach does not share any personally identifiable information or data collected through this service with unaffiliated third parties for their independent use, except if required to do so by the Virginia Freedom of Information Act or other law.

Google Translation
The official language used for the content of the City of Virginia Beach’s Web site is English. A free translation service provided by Google® is available through the links provided that offer immediate translation of our Web pages using Google's software.

Computerized translations are only an approximation of the Web site's original content. The translation should not be considered exact and in some cases may include incorrect or offensive language. The City of Virginia Beach does not warrant the accuracy, reliability or timeliness of any information translated by this system. In addition, some applications, files or items cannot be translated including graphs, photos or portable document formats (pdfs).

The City of Virginia Beach does not endorse the use of the Google® translation site; other translation services may be used to view our site. Any person or entities that rely on information obtained from the system does so at his or her own risk.

Acceptance of Terms
The City of Virginia Beach makes available for your use on this Web site information and documents subject to the terms and conditions set forth in this document (the "Terms of Use"). By accessing this Site, you agree to the Terms of Use. The City of Virginia Beach reserves the right to change the Terms of Use at its sole discretion. Your use of the Site will be subject to the most current version of the Terms of Use posted on the Site at the time of such use. In addition, when using particular Services or Materials on this Site, you are subject to any posted guidelines or rules applicable to such Services or Materials that contain terms and conditions in addition to those in the Terms of Use. All such guidelines or rules are hereby incorporated by reference into the Terms of Use. You may use this Web site only if you agree to these terms:

1. You agree that you will not violate (or attempt to violate) the security of this Web site by hacking, sending viruses, or any other similar malicious or careless conduct.
2. You agree that you will not utilize the communication methods found within the Web site for the communication of any material that may reasonably be considered scurrilous or offensive. Offensive materials are defined as sexual content or images, slurs against race, religious or political beliefs, age, gender, sexual orientation, national origin or physical attributes.
3. You agree not to upload (or attempt to upload) content of any type to this Web site.
4. You acknowledge that you have no right to the intellectual property associated with this Web site and that you have only a limited right to use this Web site.
5. You acknowledge that the City does not warrant the accuracy or availability of this Web site.
6. You acknowledge that the City is not responsible for any loss, damage, or injury that you may have as a result of your use of this Web site.
7. You agree to be bound by the laws applicable in Virginia Beach with respect to your use of the Web site and you agree that any court proceedings relating to your use of the Web site will take place in the Judicial District of Virginia Beach.
8. You agree to grant the City all intellectual property rights in the content of any e-mail that you send to the City.
9. You acknowledge that the City does not warrant the accuracy, reliability or timeliness of any web site content translated by thirdparty systems.

If you do not AGREE to ALL of these terms, please log off of this Web site immediately.
Contact Information:
Web Team
1800 College Crescent, Room H161
Virginia Beach, VA 23453
webforms@vbgov.com

Sample 3 Tampa Florida
Privacy Policy

Thank you for visiting the City of Tampa web site and reviewing our privacy policy. Our privacy policy is clear: We will collect no personal information about you when you visit our web site unless you choose to provide that information to us. (Please also review our security policy.)
Email

E-mail addresses are public records under Florida Law and are not exempt from public-records requirements. If you do not want your e-mail address to be subject to being released pursuant to a public-records request do not send electronic mail to this entity. Instead, contact this office by telephone or in writing, via the United States Postal Service.
Information Collected and Stored Automatically

If you do nothing during your visit but browse through the web site, read pages, or download information, we will gather and store certain information about your visit automatically. This information does not identify you personally. We automatically collect and store only the following information about your visit:

1.

The Internet domain (for example, "xcompany.com") and IP address (an IP address is a number that is automatically assigned to your computer whenever you are surfing the Web) from which you access our web site;
2.

The type of browser and operating system used to access our site;
3.

The date and time you access our site;
4.

The pages you visit; and
5.

If you linked to the City of Tampa web site from another web site, the address of that web site.

We use this information to help us make our site more useful to visitors -- to learn about the number of visitors to our site and the types of technology our visitors use. We do not track or record information about individuals and their visits.
If You Send Us Personal Information

If you choose to provide us with personal information -- as in an e-mail to City staff, or by filling out a form with your personal information and submitting it to us through our web site -- we use that information to respond to your message and to help us get you the information you have requested. We treat emails the same way we treat letters sent to the City offices. We are required to maintain many documents for historical purposes, but we do not collect personal information for any purpose other than to respond to you. However, information we receive may be considered public information which is subject to disclosure under Florida law. Except for information disclosure required by Florida law, we only share the information you give us with another government agency, if your inquiry relates to that agency. Moreover, we do not create individual profiles with the information you provide, or provide such information to any private organizations. The City of Tampa does not collect information for commercial marketing.
Protection of Minors

We are especially concerned about protecting children's privacy. We hope parents are involved in children's Internet explorations. It is particularly important for parents to guide their children when children are providing personal information on line. We specifically ask children to get their parents' permission before providing any information on line -- at our site or any other site -- and recommend parents always be involved in those decisions. Most importantly, when children do provide information through the City of Tampa web site, it is only used to enable us to respond to the writer, and not to create profiles of children.
Cookie Use

A cookie is a tiny piece of text that, with your permission, is placed on your computer's hard drive. If your browser is set to notify you before accepting a cookie, you will receive a request for a cookie to be stored on your computer. This cookie, by itself, only tells us that a previous visitor has returned. It doesn't tell us private information about you, unless you want to give us the information; it's your choice.

A key reason why the City of Tampa uses cookie technology is in support of the MyTampaGov service. A cookie is used to retain your personal preferences on how you want to access the City of Tampa web site. We do not use a cookie to store your personal information; instead MyTampaGov will always authenticate who you are (using a password assigned by you) before preloading personal information in web forms for your convenience.

We want to be sure you understand that accepting a cookie in no way gives us access to your computer or any personal information about you. We know that some citizens have concerns about cookies, but the benefit we both gain from their proper use is worthwhile.

Average Paragraphs
1 site 1 on paragraph on the page.
2 site 5 on paragraph on the page.
1 site 13 on paragraph on the page.
2 site 17 on paragraph on the page.

References
Nov 13 2008 Chesapeake, Va
Nov 13 2008 Washington, DC
Nov 13 2008 Irving, Texas who has lots of good information on Server Log / Log Analysis Tools and E-mail Subscription List
Nov 13 2008 Kansas City, Missouri
Nov 13 2008 Lakewood, Colorado good section on Our Commitment to Your Privacy
Nov 13 2008 Fort Collins, Colorado
Nov 13 2008 Madison, Wisconsin
Nov 13 2008 Mesa, Az
Nov 13 2008 Miami, Florida good cookies paragraph
Nov 13 2008 Norfolk, Virginia
Nov 13 2008 Nashville, Tennessee